How a Microsoft Teams Meeting Will Plan an Event Faster Than Ever

March 18, 2020 Jessica Stewart

The Microsoft Teams meeting function is still in its infancy having launched globally in 2017, but it has already made a splash in the workforce. The Teams application is poised to take over for the popular messaging platform Skype for Business in the near future. Once you get a look at the ease it brings to event planning and meeting execution, you'll understand why.  

In the following article, we'll be focusing specifically on how Microsoft Teams facilitates the event planning process through its meetings feature. We'll also discuss what it means for the meeting itself. But first, let's examine a world without this Office 365 godsend. 

Planning an Online Event Without

Assets like the Microsoft Teams calendar function make it incredibly easy to keep track of the invites sent, who's coming, who's not, and who's interested. You get everything in one place.

Without a well-structured organizational hub to build on, you'd be piecemealing responses and having to arrange audio and video content for different networks. Document viewing and collaboration would be anything-but-seamless as well. 

MT isn't the only application for event planning, but it was created to address all this. You can see how it does through the planning of an event.

1. Choose Whom You Will Allow to Participate

With Microsoft Teams' schedule meeting platform, it's easy to track who your attendees will be. Beyond that, however, you call the shots on whether your meeting will be group-specific or if you'll want to allow in external users.

2. Assign Roles

The Microsoft Schedules feature also allows you to share responsibilities of the presentation itself among one or more members of your group. If you need someone to drop into your screen and handle a specific part of a presentation, you can allow them that control with one simple click. 

MT allows you to work out the flow of this collaborative movement prior to the launch of the event. The various integrations from Office 365 cut back on lagtime during the event itself.

3. Check Availability

While Slack says it's not sweating Teams, the Microsoft Teams vs Slack race certainly favors companies like Microsoft that bring chat, audio/video features, document creation/collaboration, and scheduling under one roof. Microsoft also has a large footprint in the business world so the infrastructure and dependability so user adoption isn't something meeting hosts and attendees have to worry about. 

4. Streamline Execution

Microsoft Teams makes it easy to run a meeting without a hitch. You can divvy up presenters, chat in real-time with attendees, allow anonymous guests, or welcome third-party vendors who might find some relevance in what your event is covering.

5. Learn from the Data

Last but not least, the data from Microsoft Teams will help you plan for additional meetings. Everything from troubleshooting technical difficulties, to the number of views, to sources of views, will give you a road map for planning future events. 

Microsoft Teams Meeting Has Revolutionized Event Planning

The Microsoft Teams meeting function is the next step in the world of collaborative and remote business functions. If you're feeling a little nervous, start small and schedule some test meetings until you're comfortable with the features you intend to use.

From there, the sky's the limit. Good luck. If you're ready to connect with the experts on harnessing this power for your business, contact us today.

 

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