Event Planning: 3 Things You Never Expected

September 12, 2022 Erica Maurer

You might think that event planning in New York is all about creating a beautiful venue, delicious food, and fun activities.

But there's much more to it than that. In this article, I will share three things you might not have expected when you started out as an New York event planner.

1. You May Not Be Able to Please Everyone

You might think that everyone will be happy with the event you’re planning. But you’ll soon learn that this just isn't true.

Some people will take issue with every detail of your event, no matter how minor it may seem to you. They'll complain about the food and drink selection, they'll say your decorations are too bright or not bright enough, they'll complain about their seats at the ceremony or reception…the list goes on and on.

You can't please everyone, so don't even try. Instead, try to focus on what will make your clients happy. If you do that well, the rest will fall into place.

You’ll also want to keep in mind that some people may be unhappy with your event even if you do everything right. This is especially true if they have unrealistic expectations or are just plain difficult to please.

Try to understand where their concerns come from and address them directly instead of letting these types of people get under your skin.

2. You Will Get Some Strange Requests

Some people think they can ask you to do things that they would never ask another person to do, and it's not always because they're rude.

It's because they think of you as their best friend, who is there to help them out no matter what. That's why it's important to prepare yourself for the fact that some of your clients may make odd requests. You need to be prepared for this before anything else so that when the time comes, your response won't leave them feeling unappreciated or hurt.

For example: “I want an ice sculpture made in my likeness” or “Can I have balloons shaped like unicorns?”

Even though these requests may seem absurd at first glance, it's important to keep in mind that people always come up with their own desires during event planning—and if we don't have a good mindset about how we'll respond, we risk alienating our clients by making them feel uncomfortable or disrespected (or both).

3. You Need to Do Well Under Pressure

The third thing you need to know about event planning is that you will be expected to do well under pressure. And I don't just mean staying cool and collected when things go wrong. There are times where your ability to think clearly, act decisively and make unpopular decisions will be a crucial part of the job.

You may have a meeting scheduled with someone who's really important (like the CEO) but then something goes wrong at their end, and they cancel last minute.

Or maybe there was a problem with your venue: They're not keeping their end of the bargain, or their staff is giving you nothing but trouble on site, causing delays for everyone involved.

In these situations, it's up to you as an New York event planner to keep calm and keep things moving forward—even if this means making unpopular decisions like asking people who haven't been pulling their weight all day if they'd mind leaving so we can get started sooner rather than later...


We hope our tips have been helpful! As an New York event planner, you simply can't please everyone. However, you can make sure that you're giving your clients what they want and deserve. We hope this article has helped you do just that!

Click here to join the rest of the New York event planners that will be in attendance at The Event Planner Expo! Here you’ll learn how to become a better event planner and how to make the most of your skills. We look forward to seeing you there!



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