As an event planner, it feels like there is never enough time to get everything done. From booking venues and entertainment to the all-hands-on-deck rush of the event itself, you’re always on the go. Thankfully, apps can help manage some of your tasks so you can gain back a few more precious minutes. Explore these top seven apps for event planners in 2025.
1. Magic Plan
The last thing you want as an event planner is to underestimate the size of the venue you need. Sure, a well-attended event may look crowded, but there’s a difference between a venue that simply holds a sizable group of people and one that truly lacks space. Imagine the horror, for example, at learning you can’t fit as many tables as you need for your guests or that there isn’t actually enough space for your photo booth.
MagicPlan takes the guesswork out of venue planning. When you do your site visit, simply use the app to measure the room. It even creates automatic floor plans for you!
2. Basecamp
Event planning often takes coordination from multiple team members, particularly for large-scale events. Basecamp helps you keep everything organized. From setting deadlines to assigning tasks, Basecamp does it all. Plus, there’s a handy group communication feature to keep your whole team in the loop.
3. Certain Arrive
Managing guest registrations and check-ins can be a headache. Fortunately, the Certain Arrive app handles guest registrations, check-ins, and management for you. You’ll need to pay per-attendee pricing, but the time you save by using the app may be well worth the investment.
4. HeyTell
It’s essential to keep events running smoothly, but as you know, there’s always something to do and a problem to solve. HeyTell makes communicating with your team fast and easy, regardless of how crowded your event becomes. Just have your team download the app, and you’ll be able to communicate using your phones like two-way radios.
5. Crowd Compass Attendee Hub
Keeping everyone happy and moving through your event is often one of the most challenging aspects of event planning. Take some of the load off by allowing guests to manage their own event experience with Crowd Compass Attendee Hub. The app helps guests navigate your venue, network with one another, and find activities that pique their interest, freeing you and your staff to handle the logistics of the event.
6. Slidio
Do you want to increase attendee engagement at your events? Look no further than Slidio. This innovative app lets guests vote in polls during your events, ask questions, and take quizzes all on their own mobile devices. Plus, you have access to all the data and analytics, so you can use that knowledge to improve future events.
7. Eventbrite
Eventbrite is a versatile app that helps event planners plan and promote events, sell tickets, and leverage event analytics. Plus, you can use the event app to connect with other event planners. The Event Planner Expo trusts Eventbrite to sell tickets to the event each year, so you know it’s a reliable platform!
Are you ready to take your event planning business to the next level? Explore these top 7 apps for event planners in 2025, and attend The Event Planner Expo to learn more about the latest trends in event planning. Better yet, become an exhibitor, and showcase your event business! Reserve your booth today!
