NYC event planners face a difficult juxtaposition. They work hard to create a memorable event that attendees can experience in person. However, we live in a world that relies heavily on the virtual experience. NYC event planners must find ways to connect the offline with the online when doing event promotion. These marketing strategies will help event planners integrate their event marketing efforts.
Responsive Event Website
Creating a responsive website dedicated to the event effectively bridges any gaps between offline and online event promotion. The website should include all relevant information about the event, including the date, time, location, guest speakers, hotel if necessary, sponsors, booking options, ticket sales, and event timeline. This creates a single source of accurate information for the event. The website should be functional on desktop and mobile devices. That way, those interested in attending can conveniently find the information they need.
Event planners can take the event website a step further by live-streaming the event on the website. This allows those who cannot attend to still experience the event virtually. If individuals are unsure of attending, they can view the event online. This can increase in-person attendance.
Leverage Social Media
Leveraging social media is a simple strategy for bringing an offline event online. Create a custom event hashtag that you encourage attendees to use and share when posting about the event. Create a QR code that will direct attendees to the event’s social media accounts when scanned by attendees. Promote the event by posting pictures and videos of the event taking place. Share attendee posts on the event’s social media accounts to generate online engagement with in-person attendees.
Engage with Influencers
Work with influencers who will attend the event. Having influencers with a large following attend the event will encourage increased attendance by those looking to meet the influencer in person. Influencers then connect the offline experience with online by digitally sharing their experience. Influencers can be from a variety of industries and use various platforms. Social media influencers will aid in creating a real-time conversation about the event. Bloggers can aid in SEO efforts by creating a more lasting online presence.
Virtual Event Options
Some events lend themselves well to having offline and online aspects. Attendees can attend your event in person or online. A NYC event planner could schedule a guest speaker who gives their presentation to a room of attendees. Meanwhile, the event planner could virtually stream the guest speaker’s presentation to online attendees. This could be done for conferences, Q&A sessions, and networking events. Create an interactive experience for virtual attendees by allowing them to submit questions and interact in a virtual chat room.
Shareable Event Experiences
Creating memorable experiences encourages attendees to document their time at the event. The natural next step is to share their experiences through social media. Encourage attendees to take pictures and videos by having photo-op locations throughout the event. Serve unique or impressive food and drink offerings. Offer engaging activities for attendees to participate in. Host the event at a visually stunning venue or one that has breathtaking views. If the venue itself isn’t beautiful, the decor could transform it.
Create a Cross-Platform Event Promotion Strategy for Ultimate Event Success
Developing an event marketing strategy that brings offline and online event promotion together to create a complete event promotion strategy for NYC events. Attendees can have an immersive experience that ties their offline and online engagement together. NYC event planners should start by creating a responsive event website and social media accounts. They can then encourage their target attendees to interact with the event and share their experiences online.
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