Hire an Event Planner in New York City: Why You Shouldn't DIY Your Next Event

January 7, 2023 Susan Serena

You want to throw a great party in New York City.

You want it to be memorable and exciting, but you also want it to be affordable.

You want your guests to rave about how much fun they had, and you want them to tell their friends all about what you did differently from other events they've been to recently.

So why not hire an event planner in New York?

The truth is that the benefits of working with someone who has experience in putting together parties for hundreds or even thousands of people are many.

And hiring one isn't just for those with deep pockets.

Here are some reasons why you should hire an event planner for your next party in New York City (and not DIY).

1. They'll Help You Save Time and Money

Working with an experienced event planner will save you time in many ways, from selecting vendors to actually putting together the party itself.

You won't have to spend hours researching companies or calling them for quotes. Instead, you can focus on choosing what type of music is played at your party and how long you want each segment

2. Event planners ease your stress.

That’s right, they do! You don’t have to worry about the details or how everything is going to look. They will do that for you. Your only job is to make sure your guests RSVP and show up on time (which is easier said than done).

The best way to ensure this happens? Hire a planner who knows New York City inside-and-out, has worked at some of the best venues in Manhattan and has connections with caterers, photographers and other vendors who can help bring your vision to life without breaking the bank.

3. They'll find a venue you love.

An event planner has connections to venues of all shapes and sizes, from the grand ballroom at the Waldorf Astoria to a Queens warehouse.

They have experience working with venues in different parts of the city, so they know which locations will work best for your needs. And they'll never recommend that you book a space that isn't right for your event. They want everyone to leave happy and satisfied!

Whether you're planning an intimate dinner party or a corporate retreat, an event planner will find a venue that fits all these criteria:

  • The number of guests attending the event
  • Your budget
  • Your style preferences (traditional? modern?)
  • Your theme

4. They're experts on photography.

You should also hire someone to help you with your photography.

You’re probably used to taking photos at events, but that doesn’t mean you know the right way to do it. You might think that having the right camera and knowing how to use it is all you need—but not so fast! You need a professional who knows how to direct people for the best result.

When choosing a photographer for your event, look for someone who has experience planning and photographing weddings or other large events: they know what locations work best, what time of day provides good lighting (or how much lightening can be done in post-production), and how best to pose people so they look their best while still being natural looking.

5. They know the city inside and out.

They’re not just some planner from out of town or a random team of planners with no real sense of New York City’s personality, history, and culture. They know exactly where to find the best venues for your event, how to negotiate with vendors for the best deals on food and drink, transportation and even furniture rentals.

You can be sure that your planner has done all this before, so they know exactly what goes into setting up an event like yours in a new place, and it certainly isn’t as easy as it sounds!

6. Your event planner will have great contacts.

Hiring an event planner will give you access to discounted rates and amenities at local hotels and venues, letting you take advantage of the savings without having to worry about logistics.

Some event planners in New York have relationships with tons of hotels, restaurants, venues, and other vendors throughout New York City. These relationships mean that your event planner can negotiate special rates for their clients. This is a great way to save money on your next big meeting or conference!

Even if you plan on having all your guests stay in one hotel, hiring an event planner will help ensure that everyone has reserved rooms at the same place so that no one feels left out or gets lost along the way!

7. Event planners are well-versed in the latest trends.

Whether it’s catering, decor, entertainment and activities, New York event planners have access to resources that you might not even know existed.

It's a lot easier to host a successful event, especially when you are working with an experienced event planner. These experts are well-versed in the latest trends in catering, decor, entertainment, and activities. They'll have access to resources that you might not even know existed.

For instance:

  • The best caterers and florists are packed into one place at industry events like The Event Planner Expo. The best way to secure their services is through an expert who knows how things work behind the scenes.
  • If there's a specific venue or theme you're looking for, such as an outdoor garden wedding or 1920s speakeasy themed party (both very hot right now), your planner will know exactly where to find them, and at which times they're available!
  • Event planners can also help you secure deals on venues by getting them reserved early on and negotiating special rates or incentives that wouldn't be available if you were booking at the last minute on Yelp!

8. The best event planners also have superb organizational skills.

Event planners are also fabulous at keeping track of all the little details that go into making your event a success. They'll make sure you don't forget anything, and they'll make sure everything happens on time and according to plan.

Best of all, they have superb organizational skills that will help you keep track of all the details without a sweat.

In other words: You won't have to worry about whether or not your caterer ordered enough guacamole or if your bartender has enough ice for cocktails as long as you hire an experienced event planner.

9. You can't beat the expertise of an event planner.

You can't beat the expertise of an event planner. They know the city inside and out, not only because they live locally, but because they've seen how other clients have used it to their advantage.

They have great contacts at local hotels and venues, so you don't have to worry about being put on hold while trying two dozen places before one finally answers your call.

And if that's not enough, they also have superb organizational skills.

So, if you want your wedding or corporate event to run smoothly without a hitch (or without a hiccup) then you should hire one!

On top of all that, an event planner is New York is well-versed in the latest trends in catering, decorating, entertainment and activities.

That makes them an invaluable resource for any type of party or celebration on any scale. From birthday parties for kids, bat/bar mitzvahs, charity events, to weddings…there's no situation too big or too small for these New York pros!


Whether you're planning a small dinner party or an elaborate gala, hiring an event planner in New York is the best way to ensure that your next event is a success. They can help you find venues, plan food and drink options, book entertainment, manage vendors and many other things that would be difficult for you to do on your own.

If you’re looking to mix and mingle with the top event professionals in New York, click here to get your tickets for the next Event Planner Expo!



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