The Do's and Don'ts of Planning a New York Event

December 26, 2022 Erica Maurer

Every week New York is overrun with event attendees. Although the city is a hotspot for events, not all events are well planned or attended. At the Event Planner Expo, we aim to give you the tools necessary to plan successful events.

New York has a wide range of event venues and is a beacon of the industry but it takes a well-trained event planner to put together flawless events. Keep reading for tips and tricks about planning a New York event.

"Dos" for NY Events

To ensure your event is executed flawlessly you need to take a forward-thinking approach. Anticipating potential challenges and duties can help you evade any issues along the way. Here are some things to check for when planning an event.

Do Consider Other Events Happening in the Area

Depending on the type of event you are planning, you shoudl inquire about the events happening in the area. If your event is industry specific you want to ensure that you are picking a date with little competition in the area to ensure the best turnout possible.

You shoudl also ask your venue if there are other events happening simultaneously at your venue. As if there will be shared spaces between the groups or if organizations have nearby conference rooms.

Do Properly Staff an Event

The logistical management of corporate and public events is helped by event workers. As well as serving as ushers and running cash registers, their main duties involve putting up venues, seats, and stages for events.

Depending on the scope of your event, you can outsource to an event staffing company for additional hands on the day of the event. Whether that is ensuring there are enough servers, bartenders, or event staff to direct traffic having a well-staffed event can ensure that it goes off without a hitch.

Do Set Aside Funds to Tip Vendors

Tipping is the practice of expressing gratitude to your wedding party for all of their hard work and dedication. Despite the fact that it is not necessary unless specifically indicated on your contract or invoice.

If you are new to New York event planning, tipping can help you secure vendors for future events. They will remember this kindness and be more flexible with you for future NY events.

Do Perform a Risk Assessment

Set aside some time to discuss potential events that could cause the event to fail, go over budget, or fail to get the desired results with your event crew. Then consider how you may lessen those dangers. This quick practice is quite beneficial for identifying the weak points before planning begins. A risk assessment can help you prepare for any day-of problems before they arise.

"Dont's for NY Events

Event planning requires a detailed oriented mind and a meticulous timetable to get everything done. Here are some don'ts when it comes to planning events.

Don't Skip the Site Visit

The use of 3-D event management solutions for virtual "walkthroughs" is growing in popularity. But the best way to be sure a venue can fulfill everything it claims is to visit the site. Do this in the early stages of event planning so you can troubleshoot any issues that may arise.

Don't Forget Set Up Time

Prepare settings in advance and ensure you have enough workers to finish the job on time. Be in touch with the hotel personnel and vendors to provide precise setup times.

Consider the "Dos" and "Don'ts" when planning a New York Event

Learning to plan a New York event can help you grow your brand end sure maximizing your event funds. Event planning can be a major undertaking but once you hone your skills you are sure to execute top-notch events.

Do you still want to learn more dos and don'ts for planning an event in New York? Join us at our next Event Planner Expo ! Get on the wait list today!

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