What Are the Benefits of Using a Digital RSVP?

November 29, 2022 Erica Maurer

How many times have you received mail and lost it right away? Probably a lot. Chances are, when you get a lot of mail, set it down and somehow never find it again.

That means that when you send out an RSVP via mail, your guests probably also lose it somewhere the second they get it and set it down.

To prevent this from happening, you should start using a Digital RSVP system to reap its benefits. For starters, when someone needs to look for the email, they can easily do a quick search on their computer to find what they are looking for.

If you want to learn more benefits about using an online RSVP, keep reading!

Automatic Sync

While your guests may benefit from an online RSVP, as the event planner, you are also benefiting from the digital RSVP. One reason you benefit is that there is an automatic sync from the digital RSVP to your guest list. 

When someone RSVPs to your event, you don't have to go in manually to enter any information about guests but rather it will all be done for you digitally. This can save a tremendous amount of time as well.

Not only that, but your guests will see if they have a plus one or not to reduce any confusion around this subject since they will only have one check box to check. Of course, how you do this is up to you!

Use a Digital RSVP for Multiple Events

Another benefit of using an online RSVP form is that you can have the RSVP be for multiple events. For instance, if you have a bridal shower, engagement shower, rehearsal dinner, and a wedding, you can have guests RSVP to each event separately at the same time.

This saves time and effort on your part to see who is going to each event. This also saves time and effort on the guests' part because they only have to RSVP once.

Customize the RSVP Form

When you use an RSVP in print form, you have a certain amount of space that you can use. However, with a digital RSVP, you can customize it how you want.

So what else can you do besides ask them to RSVP? Here are a few things that you may want to include in a digital RSVP:

  • Have them their meal choice and any dietary restrictions they may have
  • Ask if they need transportation on a bus or will be getting themselves there
  • You can use the space to also ask if they will be bringing a plus one if that is an option you get them

But there's even more that you can do with a digital RSVP! You can ask creative and fun questions like any dance floor requests or DJ songs that they want to be played at the event. Not only will this help you appease all guests, but it will also help you plan for the event.

Even better? You can even ask for marriage advice on your RSVP if you so choose! The options are endless when it comes to what questions to ask your guests

Save Money and Time

When it comes to planning, budgeting is a huge factor. By using an online RSVP, you will save both money and time. 

Instead of spending hundreds or even thousands of dollars on RSVPs that you want to send out, you can instead do it all online for a fraction of the cost.

While money is a huge factor, sending online RSVPs can save a lot of time in your day. By saving time throughout the day, you can spend more time planning the event rather than sending RSVPs.

Think about all of the things you could be doing instead of stuffing envelopes with RSVPs and then putting them in the mail.

Include Links

Depending on the event that you plan, you can include links on an online RSVP to direct your guests to your website. This is a great way to direct guests to your registry - whether that is a baby shower registry or wedding registry (or something else!).

This makes it much easier for them to send you something rather than typing in a link to visit your website from the paper RSVP.

Send Updates About the Event

When you send a paper RSVP, it can be difficult to send updates for your event if you need to. However, online RSVPs easily give you the option to send an update to your entire guest list at one time. Think about how much time that will save you!

Eco-Friendly and Sustainable

Even though all of the other benefits are reason enough to use an online RSVP for your next event, another reason to use digital RSVPs is that you will be environmentally friendly. Starting your event in a sustainable manner will not only make you feel good, but your guests will also be happy about it too.

You can say goodbye to unnecessary paper waste!

Digital RSVP Benefits

If you are an event planner planning events, you may want to learn more about how to make your life easier when event planning. Learning the benefits of a digital RSVP is the first step.

However, there's so much more that you can do! For starters, you can get on the waiting list for our 2023 event planner expo.

I'll let you know how to say a time, send group updates, and make your life easier overall with digital RSVPs; you'll learn so much more to help you at this event.

Previous Article
7 Tips for Picking the Right Conference Speaker for Your Event
7 Tips for Picking the Right Conference Speaker for Your Event

To make your event more memorable, you could hire a conference speaker. Here's how to choose the best perso...

Next Article
4 Unique Event Design Ideas for Event Planners in NY
4 Unique Event Design Ideas for Event Planners in NY

No matter the theme of your next event, there are always ways to infuse a unique style. Check out these 4 u...