Planning a Conference? Make Sure You're Leveraging These Top Tech Tools

March 16, 2023 Mario Stewart

Are you a New York event planner with an upcoming conference or trade show to curate? Along with all the other lists and to-dos, what kind of technology are you bringing to your event? Today’s conferences are infused with smart and intuitive tech tools, software, and digital engagement amenities intended to streamline the experience. And if you’re wondering what tech tools you should be including with your New York conference, keep reading. We’ve highlighted some of the most innovative that are wildly popular among event planning professionals.

RFID Event Software

Radiofrequency Identification or RFID technology, both in wearables and software, is changing the way event planners collect and use conference data. Using these and beacon technologies will help you gather details about attendee admissions, security access permissions, and guest behaviors. Discover how many people walk through the conference doors. But also see how long guests stay at various exhibitor booths. These insights are incredibly valuable for you as the event planner, as well as conference exhibitors, sponsors, and hosting clients.

Wearable Technology

Another intuitive event tech tool to add to your conferences and trade shows is wearables. Wearable technology will help you track and manage attendee data and overall conference metrics. Wearables might include:

  • Wristbands
  • Smart Badges
  • Earwear
  • Eyewear
  • Smartwatches

Event Management Software

Did you know that using event management software can increase event attendance by 20%? It can also boost productivity by 27% and profit margins by an average of 20% to 30%. Start exploring all the smart and intuitive software solutions out there and start maximizing results with each conference or event you plan!

  • Cvent
  • Social Tables
  • Regpack
  • Tripleseat
  • Fonteva
  • Caterease
  • Hubb

Registration Software

When you introduce tech tools and registration software, you simplify the registration process for your conference attendees. It streamlines everything related to sign-ups and sign-ins with easy pre-conference forms and digital requests. Allow your guests to register in advance and avoid the long lines at the registration table on the day of your conference. It’s must-have event technology for today’s event planners.

Engagement Tools

Don’t forget the power of engagement when you consider introducing new lines of event tech for your New York conferences. Elevate guest networking with mobile apps and incorporate gamification elements to make your event fun and exciting. Explore the various tech tools designed to offer quizzes and polls. But also create engaging activities, including scavenger hunts, trivia contests, and interactive drawings.

Mobile Apps

Mobile apps for events are wildly popular for a number of reasons. For starters, customized apps can engage conference attendees before, during, and after the event in a big way. Consider implementing mobile apps for your New York conference to keep everyone up-to-date on event announcements, speaking engagements, networking sessions, exhibitor information, and more!

Security and Safety Tech

There are a host of tech solutions available to ensure guest safety and security at your New York conferences. From facial recognition software to verify guests to digital keycard access requirements for VIP experiences, consider exploring all the available options for securing your event and attendee data.

Floor Plan Diagramming

Make sure your New York conference venue and layout are intuitive by using floor plan diagramming software. These tech tools are great for visualizing your conference setup, including exhibitor booth arrangements and dinner service. Use these tech tools to make sure your guests are close enough to the stage. Ensure everyone has enough room to mingle and network. This software solution allows you to manage the flow of foot traffic and ensure the layout is conducive for the best engagement opportunities for your guests.

Start infusing your New York conferences and events with all the best tech tools and solutions! And for more innovative insights, make you get tickets to the #1 events industry conference of the year - The Event Planner Expo 2023! Learn more about opportunities to exhibit or sponsor, and be sure to secure your tickets.

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