Here's What You Should Look for in a New York Event Planner

December 21, 2022 Jessica Stewart

People are becoming more comfortable being around large groups, especially to attend their favorite events, like concerts and speakers. It's time you took advantage of that and plan your next party or corporate event. Now is the time to hire a New York event planner.

Did you know about 60% of executives believe events are the best way to market to achieve corporate goals?

The 2022 event planner expo is coming up. You need to know what to look for in a good planner so you can spot one at the function. Keep ready to learn about the qualities everything event planner should possess.

Detailed Oriented

When you're planning an event, you want to be sure everything is perfect. Small details can make a big difference, and your event planner shouldn't overlook them. They should be able to make your vision come to life and understand that there's no detail that's too small.

Good Communication Skills

It can take months, sometimes even up to a year, to plan an event. During that time, there's a lot to plan and get ready for.

In that time, things could change. The number of attendees, the location, the color scheme, and much more. Your event planner should be able to communicate with you throughout the whole process.

If plans change unexpectedly, the planner will be able to get in touch with you right away and vice versa. There are times during the planning portion when things can get hectic. Your planner needs to have the skills to keep everyone running on time and help keep them focused.

Everyone who works with your planner, either as third-party vendors or as employees, needs to be spoken to with respect. A good planner will communicate effectively and in a way that others feel empowered.

It's crucial that your participants are also kept in the loop. An event planner will be able to tell you when and how to communicate with your attendees.


Being organized can make or break your event. New York city events can be stressful, but staying organized can be helpful. Your event planner should work with you to set goals and a realistic timeline from the beginning.

The planner will likely be planning multiple events at a time, but they should be able to keep them separate. When the planner is talking to you, they should know the details of your event. When you are interviewing planners, they shouldn't seem scattered or jumbled.

One person may not have the ability to plan the whole event by themselves. A good planner will be able to delegate tasks to other people while still keeping track of them.

Ask for References

Every time you hire an event planner, you should ask for references. A reputable planner will have a number of clients that you can talk to you.

When they provide you with a list, be sure to follow up with those people. You can ask how their experience was and if they would work with this planner again. You can also ask if they had any unexpected issues and how the planner handled them.

Some planners specialize in specific events. You'll want the planner you hire to have put together events similar to yours. If you're planning a large fashion show, it'll be better to have someone who has coordinated one before.

You may be planning a corporate conference, and if you hire someone who has only arranged weddings, you may run into some challenges. The process may not run as smoothly as you thought it would.

Knowledgable About Trends

Before you hire a New York event planner, be sure to ask about any recent trade shows they have attended. These shows are where planners learn about new technology, decor, and other prevalent information about current trends. The type of event you're planning in New York will determine which decorations, colors, and marketing strategies you use.

An experienced planner will know about different planning strategies that work and will know which ones don't. They will have also seen a number of different issues and will know how to work through them. If they can't fix the issue themselves, they will be able to contact someone who can, which brings us to our next point.

Connected Within the Industry

You want the event planner you hire to be well respected within the industry. If they are liked and trusted by their peers, there's a good chance they will be able to deliver on what they promise.

If you're planning your event, you may want certain vendors and services to be present. However, you may not know anyone in the area that offers what you're looking for. You can reach out to your planner, and they will advise you on who else to hire for your event.

People Skills

It's crucial that you feel comfortable talking to the person you hired to put on your event. When you're first talking to a planner, notice how they make you feel. If you don't feel as though they are taking you seriously or if they seem arrogant, you may want to choose someone else.

New York Event Planner

Having the right event planner can make all the difference when you're planning a major event. It's important that you take your time researching. Find a planner who listens to your thoughts, plans, and vision and helps bring them to life.

If you're looking for a New York event planner, then get click to get on the waiting list for the 2023 event planning expo. You will find everything you need to know here.

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