Event planners know that staying organized, maintaining data, and producing events that are the talk of the town keep them in the top echelon. Today’s event planning software provides real-time guest tracking and scheduling of attractions, vendors, and caterers. The right software allows high-energy planners to connect seamlessly and deliver successful events. Check out this list of the best software to keep your event planning on point in 2025.
Cvent is a top pick in the events industry
Cvent is a software package for coordinating symposia, conventions, and meetings. This software covers all aspects of the logistics of planning your event, from booking adequate lodging to venue selection and other vital support mechanisms. A secure payment management system is integrated into the program, allowing payment online and offline. Planners can collect analytical data such as attendance, impromptu surveys, and polls and conduct real-time group chats. Attendees, staff, security, and keynote speakers can access agendas, hotel information, and other related event information via a cellphone app. Cvent is ideal for collecting data for marketing and sales, too and is suitable for mid to large-sized event brands.
Check out vFairs
Using vFairs event management software, hosting a virtual event with an extensive attendance list is easy. Planners can easily customize their event audience to include virtual, in-person, or hybrid. Its unique design offers virtual trade show booths, displays, webinars, and interactive options, including chat, audio, and video. A convenient app lets guests register, sign up for attractions or seminars, and remit payment. Planners can also track audience engagement, registration, and feedback live.
Bizzabo is an events industry staple
Cultivating new business through events is a distinct niche for event planners. This event planning software should integrate event analytics and data with client marketing and CRM tools. Bizzabo fits the bill, offering website creation and networking opportunities like virtual displays and Q&A sessions in person, as well as virtual and video calls for a more intimate experience. Organizers can track all aspects of the event, including attendance metrics, registration data, and sales. Specific data like email lists or texting options can be retained for future marketing efforts.
Explore the many benefits of Whova
Technology drives successful events, and Whova features engagement through technology such as mobile event apps. This software encourages action and meaningful connections using interactive events such as gamification, live surveys, polls, and Q&A sessions. Attendees can use the apps to check in, print badges or ID cards, and select and purchase attractions offered within the event. Whova can also guide planners in locating and selecting venues and managing contracts along with other essential documents.
The ever-adaptable Swoogo
Swoogo gives organizers a corporate event planning feel without the hefty corporate price tag. Swoogo’s adaptable interface is user-friendly and is an asset to smaller organizations looking to boost their visibility and branding through smaller-scale events. Fully customizable, Swoogo offers email and marketing tools, reports, or other items the user can create and implement, and a website template that enables a website build tailored to the organization and woven back into the event, directing guests to visit the site for a more in-depth look.
The all-in-one EventsAir
In the fast-paced world of event planning, an all-in-one package is highly sought after, and EventsAir’s one-stop shop makes this software an industry favorite. Pre-event organization is key, and this software takes the planning aspect to a new level, combining seamless registration, securing vendors and exhibitors, and encouraging audience involvement all in one program. Once the event concludes, planners can effortlessly compile reports outlining successes and areas needing improvement or updating. If an event was a resounding success, this software features a repeat option, recreating the event for a future date.
Discover the best software and event management strategies at The Event Planner Expo
This is a huge slate of options to consider! Discover all the best event management solutions and strategies from the pros first-hand at The Event Planner Expo 2025. It’s THE hotspot for all things event planning to elevate your business! Register now to get your tickets, save your spot, and check out the jam-packed schedule that features keynote speakers, amazing exhibits, and vendors. You can’t afford to NOT be in this room!
