How to Find the Perfect NYC Event Venue for Your Entertainment

March 3, 2018 Susan Douglin

As a NYC Event Planner, you already know how important it is to find the right entertainment for your event. So, to find the perfect NYC event venue that will mesh well with the entertainment you selected, can be an even bigger challenge. This is an element that all experienced event professionals should keep at the forefront to guarantee the success of your event.

A great NYC Event Venue can make up for average entertainment (so long as the rest of the event goes easily). However, even the best entertainer on the globe won’t be able to help if the venue you’ve chosen is completely wrong for your event.

The Perfect NYC Event Venue for Your Entertainment

Here are a few things to keep in mind when picking the perfect NYC venue for your entertainment.

Size Matters

The venue’s capacity should be the first thing you consider. It’s a little like Goldilocks: the venue shouldn’t be too big for your event, but it also shouldn’t be too small. The trick is to find a venue that’s just right.

A lot of event organizers establish working relationships with one or two venues, which can help save a lot of time and effort when planning the logistics. But it’s important to remember that just because a venue worked for one type of event, the same might not necessarily be true for another type.

The kind of event you’re organizing will be your first step towards figuring out the right size venue for your needs. The guest count can vary wildly between private and public events, so you should take that into account.

If you’re hosting a private or more intimate event, you don’t need 10,000 square feet of space — it’ll make your event look sparsely-attended, and it’s hard to enjoy an event when it seems like nobody’s there. On the other hand, a small space might not be the best choice for a public event; you don’t want to turn people away at the door (or, worse, get shut down because you’re over capacity), so if you’re doing a public event, more space is typically a good thing.

Entertainer’s Needs

When selecting a venue, many event organizers focus on the guests’ satisfaction. But if the event is going to include entertainment, you need to consider whether the venue is a good fit for the entertainer as well. After all, a happy entertainer is much more likely to put on a good show than a dissatisfied one, and a good show will make your guests happier. Here are a few of the things you need to consider.

Venue Location

Lastly, an entertainer’s rider also establishes their requirements for travel and accommodations. As the event organizer, you’re often responsible for covering those expenses, and if your venue is really far out of the way, your costs could skyrocket. For example, if you select a venue that’s not near any major airports, the entertainer’s air travel will be more expensive. And if the only acceptable hotel for the entertainer is an hour-plus away from the venue, you’ll end up paying much more for their transportation to and from your event.

In Conclusion

As aforementioned, a happy entertainer means an excellent performance. Whether or not it’s is the focal point of your event, a great performance from your entertainment will improve the entire event experience. Selecting the perfect NYC event venue is the first step in setting your event up to be as entertaining and unforgettable as possible.

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